Names on the Website; Name tags

The Union presented a report in response to the library administration’s suggested change in policies for the placement of members names on the VPL website and the wearing of name tags, to the Library Board Trustees on May 28th at 5.30 p.m. 

The policies that the administration and Board are reviewing (one Board and one administrative):

********************************************************************************************
NAMES (GIVING OUT TO PUBLIC)

With the exception of the employees in charge of the worksite, staff are not required to give their name to members of the public upon request, the patron will be given the employee

--

Email usage has a been topic of discussion since early 2007.  Management began to question why CUPE 391 should be allowed to continue using the VPL email system.  After the strike, a member of the Library Board later put forward a motion that CUPE 391 should no longer be given access to email addresses on the VPL email system.  The Union has been in regular discussions with Management as to what kind of access the Union might still maintain to the VPL email system and when we might have our own fully functioning email system.  Management has continued to allow us access while these issues are being resolved.

Background on CUPE 391 email usage
Brian Campbell, former Director of Systems, brought the recommendation forward to the Board in 1997 that CUPE 391 have an all-staff email address.  The original tool for managing email addresses was PINE (Program for Internet News and Email), a text-based platform.  CUPE 391 developed an email policy to support a respectful workplace and facilitate our ability to have a communications tool to access and deliver information to our members.  Here is CUPE Local 391’s E-Mail Policy, written and ratified by the General Membership in 1997.

CUPE Local 391 E-Mail Policy

• Members of CUPE Local 391 recognise that access to PINE email is at the full discretion of the employer.  Access to e-mail for Union purposes has been negotiated by the executive through the Union/Management process.  In using PINE e-mail members should be advised that comments contained within should not be considered confidential from the employer.


• The Union takes the position that the all staff address be limited in its use to conduct normal union business such as notification of meetings or policy decisions undertaken by the Executive which directly affect all the members.  Members needing to send mail using all staff addresses must send their mail to the CUPE 391 to be forwarded to the Executive user of that box. Members choosing not to follow this process recognise that the Union cannot be responsible for their use of that address.

The Union takes the position that the “democratic principles of unionism to which this Union subscribes require that every member shall be entitled to express his/her opinions freely within the processes established by constitution and ByLaws” (CUPE Local 391 Constition, clause 4).  The Union further recogises that these processes, established by the Constition, are limited to meetings.

• The Union takes the position that each e-mail, regardless of mailbox or address, adhere to the principles set out in the CUPE Local 391 Statement on Harassment.

Through the Union/Management process the Union has established certain e-mail addresses related to Union branches including the Executive address (cupe.e) and the all staff address (staff).  These addresses were sought in an effort to broaden members’ access to information from the Union office beyond telephone and internal mail.  Through this process the Union has established a cupe391 mailbox as well as mailboxes for other Union committees.  No similar requests for mailboxes for other committees of the Union will be unreasonably denied.

Ratified by the General Membership - July 21, 1997

Neither the Union or Management has posted their email policies online.  The Union had sent out copies of this policy for the Union bulletin boards years ago, but this information has not been maintained.  Union members need to be educated on the protocols surrounding e-mail usage so that we may maintain a respectful workplace and continue to exercise those democratic principles of unionism.  The Union, will, of course, protect all members who were not previously educated in these protocols.  We stand together on resolving union/management issues.

Several factors have changed over the years which have influenced e-mail usage:

• Program for managing email addresses


• VPL administration


• Library Board


• Administrative policy alignment with the City of Vancouver


• Understanding of e-mail usage by members


• Addition of Human Resources Director to all-staff e-mail address


• Union members now ask permission through HR Director to use all-staff e-mail address rather than the Union


• Administration’s determination that CUPE 391 should sponsor own communications system and no longer use VPL’s


• Board motion for CUPE 391 to no longer have access to own all-staff address on e-mail system.

Union and Management meet regularly to discuss e-mail usage.  Management has extended our ability to use the VPL email system while we develop our own system.  In the meantime, please forward your messages that you wish to send to all-staff to the HR Director for approval and CC the Union.

In solidarity,

Alex

Vision stands united and speaks of building bridges with C.O.P.E. and Green Party.  All three civic parties plan to hold nomination meetings in September to name candidates for city council, as well as school and parks boards.  Read Tyee’s front page news on last night’s nomination results.  It’s Gregor Robertson’s Vision

You might also consider putting your name forward for the Parks Board or School Board.  Vancouver Public Library workers are community builders and have front line experience and knowledge of our publics concerns.  We work year round in providing information and supporting research.

What do I need to know if I am interested in running for office?
Term of Office

If you are elected to local office, you will be expected to serve a three-year term. This term will officially begin on the first Monday after the first day of December following the election.

Please be aware that Library workers may not run for municipal while working for the City of Vancouver. We may run for the Parks Board or for the position of School Trustee.

Who May Run

You may run for local government office if you:

* are a Canadian citizen;
* are at least 18 years old on election day;
* have lived in BC for at least the last 6 months;
and
* have not been disqualified from voting in a BC local election.

You do not have to live in the jurisdiction in which you are running for office.

THE SHOCK DOCTRINE: THE RISE OF GLOBAL CAPITALISM
Public panel with NAOMI KLEIN and local grassroots activists.  Information is shock resistance. arm yourself.  Naomi supported our struggle for pay equity and showed up at Central Library with messages of support.  The Shock Doctrine deals with conflicts like ours.

Local grassroots activists will join Naomi Klein in an educational panel event. Naomi is an award-winning journalist, syndicated columnist and author of the New York Times and international bestseller, The Shock Doctrine: The Rise of Disaster Capitalism and No Logo: Taking Aim at the Brand Bullies.

THURS JUNE 19
Door 6 pm, Panel 6:30 pm
Maritime Labour Centre, 1880 Triumph Street
(just south of Powell Street, just west of Victoria Drive) Vancouver, Coast Salish territories
Suggested donation $10-20 (no one turned away)
Come early for seating (no tickets or reservations)

For more information email harsha@resist.ca or 778 885 0040